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Rules
for Use of Special Collections Materials
- All
researchers are required daily to present identification
and to sign the patron register.
- All
researchers using manuscript collections must complete
an Application to Use Special Collections Materials.
- Special
Collections is a closed stacks, high security area.
All materials must be requested on the application form
and then are delivered to the researcher by a staff
member.
- Only
pencils or laptop computers may be used in the reading
room. Prior approval is required to use pens, typewriters,
cameras, video and sound recording equipment, or scanners.
- Pencils
and paper will be supplied. No outside pencils or
paper are allowed.
- Each
researcher's belongings must be secured in the provided
space.
- No
food, tobacco products, chewing gum, or beverages are
allowed in the reading room.
- Use
of cellular phones and other noisy behavior are not
allowed.
- No
materials may leave the reading room.
- Researchers
should exercise extreme care to avoid damaging materials.
Materials may not be marked, altered, folded, traced,
or weighted (except by special weights provided for
this purpose). Do not lean on materials. Please turn
pages carefully.
- Loose
sheets and pages must be handled by their edges to prevent
soiling. Items must remain flat on the table, and must
not be propped or placed in the lap.
- Researchers
may be required to wear special gloves to handle delicate
materials.
- Unbound
materials must remain in the existing arrangement. Do
not rearrange materials. Report disarranged or missing
items to the librarian.
- Researchers
may use up to two rare books or one manuscript folder
at a time.
- Requests
for materials will not be accepted after 4:00 p.m.
- Researchers'
notes and belongings may be inspected upon departure.
- Do
not remove items from an existing arrangement for photocopying.
Please ask for assistance.
- All
photocopying of materials will be done by the Special
Collections staff. Photocopying is performed at the
discretion of staff. Some materials may be too fragile
to photocopy.
- Extensive
photocopy requests may require special arrangements,
with costs borne by the researcher.
- Materials
should be cited properly. Please ask the staff about
proper citation form.
- The
researcher assumes all responsibility for conforming
to the laws of copyright, literary property rights,
and libel.
NOTICE:
WARNING CONCERNING COPYRIGHT RESTRICTIONS
The
copyright law of the United States (Title 17, United States
Code) governs the making of photocopies or other reproductions
of copyright material.
Under
certain conditions specified in the law, libraries and other
archives are authorized to furnish a photocopy or other
reproduction. One of these specific conditions is that the
photocopy or reproduction is not to be "used for any purpose
other than private study, scholarship, or research." If
a user makes a request for, or later uses, a photocopy or
reproduction for purposes in excess of "fair use," that
user may be liable for copyright infringement.
This
institution reserves the right to refuse to accept a copying
order if, in its judgment, fulfillment of the order would
involve violation of copyright law. 37 C.F.R. Section 201.14
(1991).
Application
to Use Special Collections Materials
Complete
this form online. Read the "Rules for Use of Special Collections
Materials."
Click the SUBMIT button at the bottom of this page. The librarian
will respond promptly.
Questions?
Contact Mark W. Lambert, Special Collections & Government
Documents Librarian, at 713.646.1720 or at
mlambert@stcl.edu.
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